Privacy Policy
At The Childcare Club we respect the privacy of the children attending each setting and the privacy of their parents or carers. The personal information that we collect about you and your child is used only to provide appropriate care for them, maintain our service to you, and communicate with you effectively. Our legal basis for processing the personal information relating to you and your child is so that we can fulfil our contract with you.
Any information that you provide is kept secure. Data that is no longer required* is erased after your child has ceased attending any of our settings.
We will use the contact details you give us to contact you via phone, email and post so that we can send you information about your child, our settings and services and other relevant news, and also so that we can communicate with you regarding payment of our fees.
We will only share personal information about you or your child with another organisation if:
• we have a safeguarding concern about your child
• we are required to by government bodies or law enforcement agencies
• we engage a supplier to process data on our behalf (eg to take online bookings, or to issue invoices.
• your child attends more than one setting or is moving onto another setting, including school, when developmental information about your child will need to be shared.
• we have obtained your prior permission.
You have the right to ask to see the data that we have about yourself or your child, and to ask for any errors to be corrected. We will respond to all such requests within one month. You can also ask for the data to be deleted, but note that:
• we will not be able to continue to care for your child if we do not have sufficient information about them
• even after your child has left our care, we have a statutory duty to retain some types of data for specific periods of time* so can’t delete everything immediately.
* We do need to retain certain types of data (such as records of complaints, accidents, and attendance) for set periods of time after your child ceases to be in our care, but we delete as much personal data as we can as soon as possible.
Any information that you provide is kept secure. Data that is no longer required* is erased after your child has ceased attending any of our settings.
We will use the contact details you give us to contact you via phone, email and post so that we can send you information about your child, our settings and services and other relevant news, and also so that we can communicate with you regarding payment of our fees.
We will only share personal information about you or your child with another organisation if:
• we have a safeguarding concern about your child
• we are required to by government bodies or law enforcement agencies
• we engage a supplier to process data on our behalf (eg to take online bookings, or to issue invoices.
• your child attends more than one setting or is moving onto another setting, including school, when developmental information about your child will need to be shared.
• we have obtained your prior permission.
You have the right to ask to see the data that we have about yourself or your child, and to ask for any errors to be corrected. We will respond to all such requests within one month. You can also ask for the data to be deleted, but note that:
• we will not be able to continue to care for your child if we do not have sufficient information about them
• even after your child has left our care, we have a statutory duty to retain some types of data for specific periods of time* so can’t delete everything immediately.
* We do need to retain certain types of data (such as records of complaints, accidents, and attendance) for set periods of time after your child ceases to be in our care, but we delete as much personal data as we can as soon as possible.
Please print a copy of this Privacy Policy below:
| privacy_notice.pdf |
